Privacy Policy

Who we are
Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Privacy Notice

1.General & Jurisdiction
1.1Association of Proposal Management Professionals, Inc. ® (“we”, “us” or “APMP”) takes the privacy of your information very seriously. Our Privacy Notice is designed to tell you, the user of our services, about our practices regarding the collection, use, and disclosure of personal and other information about you, your enterprise or your organisation that may be provided via our website (the “Site”) and any other digital or other product we provide, or collected through other means such as an online form, email, or telephone communication.
1.2We collect personal data from people based in EU member states and so this policy applies to them in its entirety. We also collect personal data from people outside of EU member states. We adopt the same organizational approach in regard to all personal data we collect (e.g. its security and retention) but for personal data that is collected from people outside of EU member states this policy acts as guide only and does not confer legal rights to such people, in particular sections 8, 10, and 13.2.
2.Basis on which we use personal information
2.1Personal information we hold about you will be collected/used either because:
 2.1.1you have consented or explicitly consented to the use for the specific purposes described in this notice;
 2.1.2the use is necessary in order for us to comply with our obligations under a contract between you and us; or
 2.1.3compliance with a legal obligation;
 2.1.4the use is necessary in pursuit of a “legitimate interest”, a legitimate interest in this context means a valid interest we have or a third party has in use your personal information which is not overridden by your interests in privacy and security.
3.Ways that we may collect your personal information
3.1We may collect and process the following personal information (information that can be uniquely identified with you) about you:
 3.1.1information provided to sign up to our services;
 3.1.2your name, residential address, contact address and numbers, email address, photos and content you may have created or provided through your use of our services;
 3.1.3payment information we may use to collect payment (if applicable);
 3.1.4log-in details and information you provide when setting up a profile on the Site (if any);
 3.1.5a record of any correspondence between you and us;
 3.1.6replies to any surveys or questionnaires that we may use for research purposes;
 3.1.7details of your visits to the Site, the resources and pages that you access and any searches you make;
 3.1.8any information we may require from you when you report a problem or complaint;
 3.1.9the number of communications you make with us;
 3.1.10by taking photos at events.
3.2If we do obtain your personal information from a third party your privacy rights under this notice are not affected and you are still able to exercise the rights contained within this notice.
3.3You do not have to supply any personal information to us but our services may not be operable in practice without providing personal information to us. You may withdraw our authority to process your personal information (or request that we restrict our use – see section 9 – at any time (but our services may not be fully operable should you do so).
4.Reasons why we process your personal information
4.1We will use your information to:
 4.1.1ensure that the content of the Site is presented in the most effective manner for you and for your device;
 4.1.2customise the service to your preferences;
 4.1.3provide information, products and services to you;
 4.1.4assist in the administration of your service (if any);
 4.1.5assist in making general improvements to our services;
 4.1.6carry out and administer any obligations arising from any agreements entered into between you and us;
 4.1.7if you have signed up for an event with us we will be contacting you with information on that event and training hints;
 4.1.8manage your marketing preferences;
 4.1.9review your application to become a volunteer or for a job role;
 4.1.10to assist you with being a volunteer for us;
 4.1.11contact you and notify you about changes to our services or the services we offer, subject to the Privacy and Electronic Communications Regulations (except where you have asked us not to do this);
 4.1.12manage your registration with us (if any) and provide you with customer support;
 4.1.13analyse how our services are used and to identify trends;
 4.1.14administer our service and for internal operations, including troubleshooting, information analysis, testing, research, statistical and survey purposes.
4.2We may also use aggregated, anonymised information which includes personal information you have supplied to sell advertising space on the Site or market services to other users.
5.Information Retention
5.1Our current information retention policy is to delete or destroy (to the extent we are able to) the personal information we hold about you in accordance with the following:
Category of personal informationLength of retention
Health and safety records (e.g. an accident book) being held at physical premisesAt least 10 years
Records relevant for tax purposes8 years from the end of the tax year to which the records relate
Personal information processed in relation to a contract between you and us7 years from either the end of the contract or the date you last used our service, being the length of time following a breach of contract in which you are entitled to make a legal claim
Personal information held on marketing or business development records2 years from the last date on which a information subject has interacted with us
5.2For any category of personal information not specifically defined in this Notice, and unless otherwise specified by applicable law, the required retention period for any personal information will be deemed to be 7 years from the date of receipt by us of that information.
5.3The retention periods stated in this Notice can be prolonged or shortened as may be required (for example, in the event that legal proceedings apply to the information or if there is an on-going investigation into the information).
5.4We review the personal information (and the categories of personal information) we are holding on a regular basis to ensure the information we are holding is still relevant to our business and is accurate. If we discover that certain information we are holding is no longer necessary or accurate, we will take reasonable steps to correct or delete this information as may be required.
5.5If you wish to request that information we hold about you is amended or deleted, please refer to clause 8 below, which explains your privacy rights.
6.Sharing your information
6.1We do not disclose any information you provide to any third parties other than as follows:
 6.1.1where you have chosen an APMP Chapter for us to share your information with;
 6.1.2where you have opted to share any of your content with any other user of the service or third party, you authorise us to deliver that content via email, SMS or other electronic messaging or communication system;
 6.1.3where information such as email addresses is passed to our IT Team who provide technical support or other services in the provision of our service;
 6.1.4where we carry out research to gain an insight into the use of our services, the results of this research (but not your personal information itself) may be transferred to interested third parties;
 6.1.5if we are under a duty to disclose or share your personal information in order to comply with any legal obligation (for example, if required to do so by a court order or for the purposes of prevention of fraud or other crime);
 6.1.6in order to enforce any terms and conditions or agreements for our services that may apply;
 6.1.7we may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or reorganisation, but we will take steps with the aim of ensuring that your privacy rights continue to be protected;
 6.1.8to protect our rights, property and safety, or the rights, property and safety of our users or any other third parties. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
6.2Other than as set out above, we shall not disclose any of your personal information unless you give us permission to do so. If we do supply your personal information to a third party we will take steps to ensure that your privacy rights are protected and that third party complies with the terms of this notice.
7.1We will take all reasonable steps to ensure that appropriate technical and organizational measures are carried out to safeguard the information we collect from you and protect against unlawful access and accidental loss or damage. These measures may include (as necessary):
 7.1.1protecting our servers by both hardware and software firewalls;
 7.1.2locating our information use storage facilities in secure locations;
 7.1.3encrypting all information stored on our server with an industry standard encryption method that encrypts the information between your computer and our server so that in the event of your network being insecure no information is passed in a format that could easily be deciphered;
 7.1.4when necessary, disposing of or deleting your information so it is done so securely;
 7.1.5regularly backing up and encrypting all information we hold.
7.2We will ensure that our employees are aware of their privacy and information security obligations. We will take reasonable steps to ensure that the employees of third parties working on our behalf are aware of their privacy and information security obligations.
7.3This notice and our procedures for handling personal information will be reviewed annually.
7.4Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your information transmitted to the Site; any transmission is at your own risk. Once we have received your information, we will use the strict procedures and security features referred to in this clause to try to prevent unauthorised access.
8.Your privacy rights
8.1If you would like to update your personal information or let us know the personal information we hold is incorrect you may do so on our website here or by contacting us on the details below.
8.2You have a right to know about how we protect your personal information, (as set out in this policy).
8.3You always have the right to unsubscribe from our newsletter or any other services where we rely on your consent for holding your personal information. We will ensure you are unsubscribed as soon as possible but within 30 days.
8.4You also have a right to restrict our use of your personal information and the right to object to your personal information being processed please contact us on the details below.
8.5You have the right to ask us to stop using your personal information in certain ways (as set out in the policy).
8.6You have the right to ask us to delete your personal information. Unless we have reasonable grounds to refuse to delete your personal information, we will securely delete the personal information in question within 30 days. The personal information may continue to exist in certain backup, but we will take all steps to ensure that it will not be accessible.
8.7You have the right to request access to the personal information that we hold about you.
8.8We will endeavour to comply with such requests as soon as possible but in any event we will comply within one month of receipt (unless a longer period of time to respond is reasonable by virtue of the complexity or number of your requests).
8.9If a breach is likely to result in a risk to your information rights and freedoms, we will notify you as soon as possible and we may also report it to the ICO.
9.Other websites
9.1Our Site may contain links and references to other websites. Please be aware that this notice does not apply to those websites.
9.2We cannot be responsible for the privacy policies and practices of sites that are not operated by us, even if you access them via the Site and/or any other service that is operated by us. We recommend that you check the policy of each site you visit and contact its owner or operator if you have any concerns or questions.
9.3In addition, if you came to this service via a third party site, we cannot be responsible for the privacy policies and practices of the owners or operators of that third party site and recommend that you check the policy of that third party site and contact its owner or operator if you have any concerns or questions.
10.Transferring your information outside Europe

As part of the services offered to you the information you provide to us is processed and stored at, countries or international organisations outside of the EEA, specifically in the following ways:

  • As part of a database of APMP members
  • As part of a payment processor

If we transfer your information outside of the EEA in this way, and the third country or international organisation in question has not been deemed by the EU Commission to have adequate information protection laws, we will provide appropriate safeguards and we will be responsible for ensuring your privacy rights continue to be protected as outlined in this notice. One of the key safeguards that we use it to ensure that any third parties storing data outside of the EU has signed up to the EU-U.S. Privacy Shield Framework and Swiss-U.S. Privacy Shield so that we are confident that they are compliant with this policy notice. If you would like to obtain details of the safeguards we have put in place then please contact us at: APMP International, or +1 240-308-0143.

10.2By submitting your personal information to us you agree to the transfer, storing or use of your information outside the EEA in the manner described above.
11.Notification of changes to the contents of this notice
11.1We will post details of any changes to our policy on the Site to help ensure you are always aware of the information we collect, how we use it, and in what circumstances, if any, we share it with other parties.
12.Policy towards children
12.1The services is not intended for and should not be accessed by individuals under 16. Our policy is not to intentionally or knowingly collect, process, maintain or use personal information from any individual under the age of 16.
13.Contact us
13.1If at any time you would like to contact us with your views about our privacy practices, or with any enquiry or complaint relating to your personal information or how it is handled, you can do so via the following email address:
13.2If we are unable to resolve any issues you may have or you would like to make a further complaint, you can contact the ICO by visiting for further assistance.
Last updated: May 24, 2018