Brisbane, Melbourne, or Sydney

An opportunity has become available for a Senior Submissions Coordinator for Downer's Energy & Utilities business unit, based in either Brisbane, Sydney, or Melbourne. Working primarily on bids in the power sector, you will work closely with bid managers in the pre-contracts teams and SMEs in our operational businesses to write the non-priced schedules for Expressions of Interest, Requests for Tenders, and other bid-related responses in both Australia and New Zealand. Occasionally the Senior Submissions Coordinator will provide support on bids for the other sectors on an as-needed basis.

This role requires content writing, coordination and management of the submission returnables, and editing of content provided by other contributors. The Senior Submissions Coordinator may also support Submissions Managers on major submissions taking ownership of specific sections or returnables as directed by the Submissions Manager.

What we are looking for:

• At least three years’ track record of writing and preparing multi-million-dollar tenders and proposals with a heavy focus on content creation (writing), ideally in the Utilities, Energy, Industrial, or construction sectors
• Understanding of best-practice bidding principles and compliance
• Ability to write significant volumes of content, using interviewing techniques to gather required information
• Excellent written and verbal communication skills, with meticulous attention to detail and grammar, and a strong command of MS Office tools and Adobe-Pro
• Sound research skills with the ability to ask considered questions to willingly expand knowledge base
• Strong organisational and efficient time management skills, with the ability to prioritise tasks to deadlines and manage multiple pieces of work
• APMP qualification is desirable.

Western Australia

An opportunity has become available for a Submissions Manager for Downer’s Energy & Utilities business unit reporting to the Head of Submissions, based either in Perth or Brisbane.

Working primarily on bids in the energy and industrial sector, you will be responsible for developing winning tenders and proposals. You may also support bids across water, power transmission, utilities networks and telco sectors as required.

You will work closely with bid managers in the Energy & Utilities pre-contracts teams and subject matter experts (SMEs) in our operational businesses to write the non-priced schedules for expressions of Interest, requests for tenders and other bid-related responses, in both Australia and New Zealand.

This role requires significant levels of content writing. Candidates must have a high level of capability in writing and editing technical content, and a strategic mindset to capturing compelling solutions.

The successful applicant will envision themselves attending to duties such as:

• Leading the writing and production of compliant, compelling and client-focused bid submissions, presentations and other bid and new business-related content aligned to agreed bid strategies

• Interviewing and working with SMEs to develop attributes for submissions, providing guidance on required approach to ensure high quality content, with time and effort right-sized for the value, complexity and procurement method engaged

• Contributing to the development of win strategies and ensuring they are clearly articulated and backed up by evidence throughout our submission

• Providing guidance to bid team contributors and submissions coordinators to drive best-practice in bidding and support capability development. This includes taking an active role in peer review
  
  What we are looking for:

• Strong ability to write significant volumes of content, using interviewing techniques and research to define content approach

• APMP qualification is desirable

• A track record of producing and writing multi-million dollar winning tenders and proposals (construction sector experience is highly desirable)

Brisbane, Melbourne, or Sydney

A new role has been created within Downer’s Energy & Utilities Growth team for a Submissions Team Lead, based in Brisbane, Sydney, or Melbourne. This role will provide leadership to a team of submissions resources in addition to bid writing and submissions management responsibilities and is an exciting opportunity to work on the current and upcoming significant pipeline of major power transmission infrastructure tenders across Australia.

The Submissions Team Lead will work primarily on bids for the power sector, working closely with bid managers in the pre-contracts team and operational personnel to write the non-priced schedules for Expressions of Interest, Requests for Tenders, and other bid-related responses. They will lead the bid team through the submissions requirements to ensure compliant solutions and define the overall approach to the presentation of written content and lead the drafting and editing of content, interviewing SMEs and conducting research to effectively capture our solutions. Dependent on the scale of each submission they may also be supported by a submissions coordinator or external writers and will be required to provide direction to these contributors in the development of their content deliverables. Key to this role is providing direct interpersonal leadership, mentoring and supporting direct reports to further develop their own capabilities.

The Submissions Team Lead will also support the Head of Submissions in the optimisation of resource allocation to ensure Power Projects bids are appropriately resourced, and to identify opportunities to stretch direct reports for skills growth. Additionally, they will keep abreast of business capability and opportunity pipelines for the Power Projects business and provide peer review of direct reports' work to ensure compliant submissions and alignment with best practice bidding principles, applying the depth of their experience to provide constructive feedback and identify opportunities for improvement.

This role requires significant levels of content writing. Candidates must have a high level of capability in writing and editing technical content, and a strategic mindset to capturing compelling solutions.

What we are looking for

• At least six years’ track record of writing and producing complex, multi-million-dollar tenders and proposals, ideally in the Energy, Utilities or construction sectors

• Experience of delivering bids across multiple sectors (e.g. telco, water, power etc.)

• Previous experience of managing direct reports, leading teams, or acting as a mentor

• Ability to write significant volumes of content, using interviewing techniques and research to define content approach

• Proficiency in leading reviews of bid/tender documents to ensure quality, risk and compliance standards are met

• A creative and innovative mindset with the confidence to challenge and extend thinking, contributing to developing winning concepts and influencing outcomes

• APMP qualification desirable

New South Wales

Working with the Bids & Proposals Manager, you will serve as a key liaison between the entire BD function to coordinate work streams from across BDM and the firm ensuring clarity, compliance, and integrity of major proposal documents. The role will suit an experienced bids & proposals coordinator who is able to take ownership of their work and will bring a proactive and strategic approach to the bids process.

Your main responsibilities are:

• Coordinating the full life cycle of winning bids and related collateral.

• Working to prepare whole or part bid and proposal responses, capability statements, short form proposals and other bid-related BD collateral.

• Supporting the BDM team to maintain bid and opportunity records in the CRM.
  Maintaining the bid library, ensuring all content and data is up to date, accurate and strategically written.

• Guarantee best bid practice across all written proposals and ensure bids are correctly formatted and comply with company brand guidelines and client requirements.

• The team are extremely collaborative, they embrace flexibility and focus on delivering excellent service across the firm.
  

About you

• At least 3 years’ experience in a bids and proposals focused role or role that requires strong writing skills. Law firm experience is highly desirable, but not essential.

• Be a strategic thinker with extremely strong written and verbal communication skills.

• Excellent project management skills and the ability to meet deadlines.

• Highly organised with the ability to prioritise important tasks.

• High attention to detail.

• Commitment to efficiency and process improvement.

• An interest in keeping up to date with industry trends as it relates to bids and proposals.
  
  For further information regarding this opportunity please contact Anthony Demarco on +61 2 9373 1401.

Brisbane, Australia

This role combines strategic coordination, project management and high-quality communication delivery in a fast-paced and collaborative environment.

Key responsibilities include:

• Leading the planning and delivery of bids, tenders, EOIs and capability submissions

• Coordinating pursuit workflows, timelines and submission processes nationally

• Working with Directors and project teams to develop compelling submission strategies and win themes

• Managing compliance, quality assurance and submission coordination across multiple concurrent pursuits

• Leading and mentoring the Submissions Coordinator

• Overseeing bid templates, content libraries, tender systems and submission tools

• Collaborating with the National Marketing Manager to ensure submissions align with CPA’s brand and market positioning

• Supporting continuous improvement initiatives across submissions, systems and workflows

• Contributing to business development initiatives and strategic pursuits across the practice

About You

You are a proactive and detail-oriented submissions professional who thrives in a deadline-driven environment and enjoys coordinating complex pursuits across multiple teams.

You will bring:

• 5+ years’ experience in bids, submissions, business development or marketing within professional services, architecture, engineering or the built environment

• Demonstrated experience managing complex bids and tenders end-to-end

• Strong project management and stakeholder coordination capability

• Excellent writing, editing and communication skills

• Strong visual and document presentation skills

• The ability to manage competing priorities and tight deadlines with confidence

• A collaborative and solutions-focused approach

• Experience mentoring or supporting junior team members

Experience with Adobe Creative Suite, PandaDoc, CRM systems and workflow platforms such as Monday.com will be highly regarded.

Brisbane, Queensland, Australia (Hybrid)

We currently have an opportunity available for a Bids & Pursuits Senior Executive to join us in either Brisbane, Sydney, or Melbourne on a full time, permanent basis.

Joining as the Bids & Pursuits Senior Executive you'll be responsible for providing support to our Bids & Pursuits Managers in delivering complex and strategic panel and project bids throughout the process from pursuits to presentations. As you grow, you'll also lead the pursuit process and provide support to partners on medium complexity opportunities. This role forms part of our Global Bids & Pursuits team and works collaboratively with the wider Clients, Markets & Growth function.

As part of our commitment to driving bid excellence and supporting professional development you will have the opportunity to be mentored by, and work closely with, senior team members. Ashurst are also a corporate member of APMP and provide opportunities to team members to obtain industry-recognised certification.

A full job description, including a breakdown of responsibilities, can be found attached to the role on our careers page https://www.ashurst.com/en/careers/

We are interested in hearing from people who have:

• Previous experience in pursuits, bids or similar business development role in legal, professional services, or other relevant industries.

• Capability in supporting and leading pursuits, including stakeholder engagement and project management skills, and a proven ability to successfully support complex work-winning processes.

• Ability to write clear, and succinct content for proposals.

• Strong communication skills, being able to work with colleagues and stakeholders of all levels.

We value diverse perspectives at Ashurst, so even if you don't feel you meet all of the requirements, we still encourage you to apply.

Brisbane, Queensland, Australia

We are seeking a motivated Bid Coordinator to join our Fuels & Energy Pre‑Contracts team based in Brisbane.

This role plays a critical coordination and administrative function within the bid team, supporting Bid Managers and technical contributors to deliver high‑quality, compliant tender submissions.

You will be responsible for managing bid administration, coordinating meetings and reviews, maintaining document control, and ensuring bid material is accurately formatted, stored and submitted in line with governance and client requirements.

Success in this role comes from being highly organised, comfortable working across multiple systems, and bringing a positive, team‑focused attitude in a fast‑paced environment.

About You

• Experience in bid coordination, marketing, communications, administration, or similar roles

• Strong attention to detail with confidence formatting complex documents

• Comfortable working across multiple computer systems and quick to learn new software

• Highly organised with the ability to manage competing priorities and deadlines

• Strong communication skills and a collaborative, can‑do attitude

• Enjoys working as part of a team in a deadline‑driven environment

• Relevant business, commercial or administration qualification desirable

About UGL

UGL is an Equal Opportunity Employer and, as part of the CIMIC Group, values diversity of backgrounds, experiences and perspectives. We encourage applications from women, Aboriginal & Torres Strait Islander peoples, people with disability, culturally diverse applicants and mature‑aged workers.

Brisbane, Queensland, Australia (Hybrid)

We currently have an opportunity for a Bids & Pursuits Manager to join us in either Brisbane, Sydney, or Melbourne on a full time, permanent basis.

Our Global Bids & Pursuits Team are enthusiastic and passionate professionals, unified by a common goal: to ensure we deliver excellence in winning work and generating profitable business for the firm.

You will be an integral part of the team supporting the development of best practice bids in collaboration with the wider Clients, Markets and Growth (CMG) team, partners, clients, and other stakeholders.

Working directly with partners and key stakeholders across practice, industry and business services you will lead the end-to-end development of high quality, distinctive and compelling client-centred bids and pursuits. This role will work closely with our strategic focus industries and practices, reporting to the Regional Head of Pursuits.

Additionally, you will support with Pursuits Operations, Resourcing, and Reporting, which includes responsibilities such as overseeing resourcing across the Pursuits team, maintaining oversight of competing deadlines, and maintaining accurate and timely pursuit reporting and data, ensuring all pursuits are appropriately tracked.

As part of our commitment to excellence and professional development we are a Corporate member of APMP.

Contact us to advertise your role here. Free for APMP members.